Wedding Agreement between the Bride and Groom (The Client) and Andrew Hazard Photography (The Photographer). Only make a booking if you agree to these terms.
The Copyright & Patents Act states that the copyright of photographs remains with The Photographer. The Client may reproduce, copy and distribute the photographs for personal use only. This is known as a ‘license to print’. The Client is not authorised to copy or pass any photographs or derived products to any third party for commercial use without first gaining permission in writing from the copyright owner (The Photographer). This includes all wedding suppliers such as hairdressers, makeup artists, hotels, car hire etc. The images must not be manipulated.
The Bride and Groom consent to Andrew Hazard Photography using the photographs for advertising including sample albums, websites, magazines and social media. Should The Client prefer not to have their photographs used for promotions they must make it known to The Photographer.
The Client and The Photographer consent to cooperate and communicate with each other to achieve the best possible results. If requested The Client must provide The Photographer with helpers (usually the best man and ushers) who will point out key individuals to be photographed. The Client also agrees to give The Photographer sufficient warning of key events at the wedding to prepare e.g. cutting the cake, speeches etc. Please note that not all guests at weddings like having their photograph taken and some may simply refuse to comply. Some guests may disappear to check in to the hotel, have a drink or smoke etc. In such cases The Photographer will use his discretion but cannot be held responsible for a lack of photographs of these people. The Photographer is there to photograph ONLY and will not help with ties, flowers, running errands etc.
Photographic services and wedding books paid for in full before the wedding are supplied at the prices advertised on the date of signing of the contract. Wedding books not paid for in full before the wedding are supplied at the prices at the time of the order.
5. THE SCHEDULE
Both The Client and The Photographer agree that punctuality and cooperation are essential to producing the desired results. In cases where the wedding does not run on time (for example, extreme lateness by the bride arriving to the church) The Photographer cannot guarantee to take his normal set of photos. In such circumstances he will do his absolute best to compensate. Ushers are also required to turn up early enough to be photographed. The Photographer will begin work two hours before the ceremony and finish with the speeches but this is flexible. Should The Photographer stay for the first dance it is on condition that it will be no later than 8.30pm and he is provided with a hot meal. The meal must be served at the same time as the guests otherwise there may not be enough time to eat it due to the speeches or cutting of the cake.
6. PAPARAZZI WEDDING GUESTS
Many guests will want to photograph the bride and groom but The Client agrees to give The Photographer precedence over the guests in order to take the photographs he is paid to do. The Photographer cannot be held liable for a lack of wedding photographs if work has been continually interrupted by guests taking their own photos of the bride and groom or blocking his view.
7. ON THE DAY
The Photographer is the only authorised photographer for the day. Other professional photographers are not permitted whether official or otherwise, working for pay or not (e.g. separately employed by parents, contracted by magazines or newspapers), unless agreed in writing before the day. Breach of this condition shall be deemed cancellation of the contract by The Client. The Photographer is contracted to shoot all photographs relating to the event and no other person is permitted to shoot images for sale or as gifts unless agreed in writing before the day. This includes guests (except for their own personal non-commercial use) and other wedding vendors e.g. a videographer may not shoot stills other than a small quantity to illustrate the video packaging. Breach of this condition shall be deemed cancellation of the contract by The Client. An inconsiderate guest or supplier can wreck the photographic record of your special day. Coverage may be cancelled without warning at the discretion of The Photographer if he feels threatened or has reason to believe that equipment may be damaged or stolen.
The Photographer will apply standard image manipulation to make the files ready for print. This may also include black & white conversion and colour correction. The Photographer will not undertake any cosmetic image manipulation such as the removal of tattoos, flyaway hair, teeth whitening and signage etc. The Photographer will do his utmost to accommodate the wishes of The Client but will not undertake anything he deems ‘gimmicky’ and unworthy of his skills and style. This includes ‘spot colour’ where the photograph is black & white but the flowers are in colour. The Client can post images on social media but can only use the watermarked images The Photographer supplies and they must not be manipulated.
9. ALBUM DESIGN
The Client has 6 months to create a ‘favourites list’ of photographs from The Photographer’s website that are to be included in the wedding book. Every effort will be made to accommodate specific requests for album design and layout by The Client. Up to 20 changes can be made to the initial wedding album design at no cost. Thereafter a charge of £10 per requested change to the wedding album will be accrued by The Client. The album will not be sent to print unless any outstanding balance from the changes have been settled.
10. FORCE MAJEURE
If The Photographer cannot supply the wedding services due to reasons beyond his control such as illness or injury he will do everything possible to book a suitable replacement wedding photographer. If a replacement photographer cannot be found in these circumstances, liability is limited to a refund of any payments received.
It is The Client’s responsibility to back up the wedding photographs once they have been delivered. Andrew Hazard Photography has working methods in place to prevent the loss or damage to your images. However, there exists the unlikely possibility that images may be lost, stolen or destroyed for reasons beyond the control of The Photographer. In these circumstances liability is limited to the return of all fees paid. It is The Client’s responsibility to inform The Photographer of a change of address, email or telephone number.
12. DEAD WEDDINGS
Should The Photographer not hear from The Client after 6 months The Photographer reserves the right to choose the photographs then design and print the wedding book. Any promotional offer by The Photographer (such as free parent albums) not utilised by The Client within 6 months of the date of the wedding will lapse without value. In extreme cases if The Photographer does not hear from The Client for 12 months The Photographer reserves the right to cancel the wedding book or charge an additional extra to print it.
13. DELIVERY TIME FRAMES
Delivery of the USB memory stick within 21 days.
Online web gallery normally within 10 days but this may be longer at busy times.
Prints 7–10 days.
Printed wedding book 3-8 weeks (depending on the type of book) after sign off from The Client.
In the event of the bride and groom cancelling the wedding for whatever reason the booking fee is non refundable. If The Client changes the date The Photographer will do his utmost to accommodate but he cannot guarantee it. If the wedding is cancelled within 2 months of the date then the outstanding balance must be paid to Andrew Hazard Photography. Should the wedding be cancelled within 2-6 months of the wedding then 50% of the total package must be paid. A notice to cancel must be given as soon as possible; an email is acceptable however this needs to be confirmed in writing and sent registered post to:
Andrew Hazard Photography
The United Kingdom
15. BOOKING & PAYMENT
Only a booking fee and a signed contract will secure the date. The Photographer will email an invoice to The Client and payment can be made online though a cheque and cash are acceptable. The balance needs to be paid two weeks before the day.